Review and Generate

Review and Generate Timetable

Review your setup and generate your automated timetable.

Watch Video Tutorial

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Quick Steps

1. Check Validation Status

• Green banner: "All validations passed successfully!"
• Message: "Your timetable configuration looks good and is ready for generation"
• Click "View detailed analysis" to see more

2. Review Setup Progress

• Setup Progress shows completion status
• Displays completed sections:
  • ✅ Basic Information
  • ✅ Bell Schedule
  • ✅ Classes (Grades)
  • ✅ Teachers (Staff)
  • ✅ Lessons
• Shows "5 of 5 completed"

3. Generate Timetable

• Click purple "⚡ Generate Timetable" button
• System starts generation process

4. Generation Process

• Modal appears: "Generating Your Timetable"
• Shows "Stage 2 of 2"
• Progress bar displays percentage
• Two stages:
  1. Maximizing Assignments ✓
  2. Optimizing Distribution (in progress)

5. Monitor Progress

• See scheduled vs unscheduled count
• 15 Scheduled | 0 Unscheduled
• Status: "Optimizing the timetable distribution for better balance and efficiency..."

6. Stop Option (Optional)

• Click "× Stop optimization process here" if satisfied
• Can stop anytime during optimization
• Timetable already valid and conflict-free

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Generation Stages

Stage 1: Maximizing Assignments

• System places all lessons in grid
• Respects all constraints
• Avoids conflicts

Stage 2: Optimizing Distribution

• Improves balance and efficiency
• Minimizes gaps in schedules
• Optimizes teacher workload
• Enhances overall quality

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What Happens During Generation

System Ensures:

• ✅ No scheduling conflicts
• ✅ Staff availability respected
• ✅ Grade availability respected
• ✅ Room availability respected
• ✅ Lesson durations honored
• ✅ Split classes scheduled together
• ✅ Multiple-period lessons placed correctly

Optimization Aims For:

• Better workload balance
• Fewer gaps in schedules
• Logical subject distribution
• Efficient resource use

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After Generation

Timetable is Ready!

• View in different formats
• Download as PDF or Excel
• Make manual adjustments if needed
• Share with staff and students

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Validation Checklist

Before generating, ensure:

• All staff added
• All subjects configured
• All grades defined
• All lessons created
• Staff availability set
• Room availability set (if using rooms)

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