AI-powered scheduling platform

Every part of your institution's
timetable, in one place.

Six modules that share one set of data. Build the schedule, then run leave, cover, calendars and student choice on top of it without re-entering anything.

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Timetables

Class-based timetable generation

The core module. Our AI-powered timetable generator places every lesson around teacher availability, room capacity, building transitions and workload limits, then hands you a drag-and-drop editor for the last mile.

Automated conflict resolution
Fixed period assignments
Multi-building support
Class teacher prioritisation
Room group management
Time-off for teachers, classes and rooms

Substitutes

Smart cover teacher assignment

When staff are absent, TimetableMaster ranks who can cover each period on subject familiarity, free time and cover already carried this week, then assigns and notifies in one click.

Real-time availability tracking
Ranked cover suggestions
Eligibility rules you configure
Workload distribution
Substitution history
Coverage analytics

Leave

Staff absence and leave tracking

Requests, approvals and balances by leave type, including half-days. Approved leave feeds straight into cover planning, so the two modules never disagree about who is in.

Full-day and half-day requests
Balance tracking by type
Approval trail
Dashboard analytics
Email notifications
Historical reports

Calendar

School calendar and events

Holidays, exams, events and activities sit alongside the timetable. Because it shares the same data, you can see live availability for every class, room and teacher on any date.

Event creation and scheduling
Class, room and faculty availability
Holiday management
Exam scheduling
Activity planning
Reminder notifications

Student choice

Individual schedules from course selection

For IB schools, colleges and universities. Collect student course preferences, auto-create sections at the right capacity, assign faculty and rooms, and generate a conflict-free schedule per student.

Student course preferences
Automatic section creation
Capacity management
Faculty workload balancing
Elective handling
Prerequisite validation

AI agent

An assistant that knows your schedule

Ask questions in plain language, get an explanation when a timetable will not fit, and let the agent carry out changes on your behalf rather than walking you through menus.

* Subject to availability in your region.

Natural language interaction
Conflict explanations
Strategy suggestions
Takes actions for you
Available around the clock
Knows your own data

Across the platform

True of every module

The modules differ. These do not.

01
Simple, guided setup
A step-by-step wizard walks you through bell schedule, subjects, teachers, classes and rooms. Enter it once and every module reuses it.
02
AI-powered optimisation
AI-powered scheduling, not a template. The platform maximises placed lessons first, then improves distribution, spread and consistency across the week.
03
Secure cloud platform
Nothing to install or back up. Encrypted in transit and at rest, with role-based access so each person sees only what they should.
04
Sharing and collaboration
Publish to web and mobile, export to PDF, Excel or CSV, and let your whole scheduling team work on the same timetable with conflict detection.
05
Fast edits and regeneration
Move a lesson by dragging it. Your manual edits lock, so regenerating improves everything else without undoing your decisions.
06
Reusable, versioned data
Roll last year forward instead of starting over. Version history keeps every published timetable recoverable.
07
Connectors
Sync staff, classes and enrolments from ManageBac, PowerSchool, Schoolbase and others, or bulk import from CSV.
08
Dedicated support
Real people who know timetabling. For complex schools we will sit with you through the first build.

Who it serves

One timetable, three audiences

For administrators

Cut manual scheduling time to a fraction
One source of truth for staffing
Complete records for audit and payroll
No more chasing cover over WhatsApp

For teachers

Today’s schedule and any cover duty, on your phone
Clear notice when a period changes
Leave requests without paperwork
Workload spread fairly across the team

For students

Personal schedules, including elective choices
Room and teacher changes reflected instantly
No lost periods when staff are absent
A consistent week, every week

The difference

Against how most schools do it today

	Spreadsheets and desktop tools	TimetableMaster
Building the schedule	Weeks of spreadsheet work, rebuilt from scratch each year	Generated in about a minute from data you already entered
Conflicts	Found by eye, often after the timetable is published	Impossible to publish: the system treats them as hard constraints
Data entry	Re-keyed into every new version and every side spreadsheet	Entered once, reused by all six modules and rolled forward yearly
Covering absences	A morning scramble across the staffroom and group chats	Ranked suggestions by familiarity, availability and current load
Making a change	One swap cascades into hours of manual re-checking	Drag it, your edit locks, everything else re-optimises around it
Distribution	Printed, emailed, and out of date the moment it changes	Live on web and mobile, with PDF and Excel export when needed

Customer stories

Schools and colleges that stopped dreading timetable week

1 / 7

The team at TimetableMaster was incredibly helpful throughout the entire process. They explained every step clearly and patiently, making sure all our questions were answered. The support we received was outstanding and we truly felt taken care of from start to finish.