Step 6: Rooms Configuration
Room configuration defines your physical learning spaces and their capabilities. The system uses this information to assign appropriate rooms to each course section while maximizing space utilization and minimizing conflicts.
Understanding Room Requirements
Different courses have varying space and equipment needs. The Individual Student Schedule Generator matches these requirements with your available facilities to create practical, efficient room assignments.
Rooms configuration interface showing facility types and capacities
Essential Room Information
Room ID/Number: Unique identifier for each space
- Use existing room numbering system from your facility
- Include building designations for multi-building campuses
- Be consistent with signage and campus navigation
Room Name: Descriptive name for the space
- Include location information (Science Lab A, Main Gym, Library)
- Use names that students, teachers, and visitors can easily understand
- Consider how names appear on printed schedules and room assignments
Capacity: Maximum number of students the room can safely accommodate
- Consider furniture layout and safety requirements
- Account for teacher workspace and movement areas
- Include accessibility requirements for students with disabilities
Room Assignment Strategies
Fixed Room Assignments
Teacher-Dedicated Rooms: Spaces assigned to specific teachers
- Science teachers with their laboratories
- Art teachers with specialized studios
- Music teachers with acoustically treated rooms
- Reduces setup time and allows for permanent displays
Subject-Dedicated Rooms: Spaces designated for specific courses
- Computer labs for technology courses
- Gymnasiums for physical education
- Libraries for research-based courses
- Ensures appropriate equipment and resources are available
Fixed Assignment Benefits: Teachers can customize their spaces, maintain specialized equipment, and create subject-specific learning environments. However, this may reduce overall room utilization efficiency.
Room Data Import and Management
Manual Room Entry
For smaller facilities or detailed customization:
- Add New Room: Click "Add Room" button
- Enter Basic Info: Room ID, name, and location
- Set Capacity: Define maximum student occupancy
- Specify Type: Select room category and specialization
- List Equipment: Note special features and technology
- Set Restrictions: Mark any usage limitations or dedicated assignments
- Save Configuration: Confirm room record
Bulk Room Import
For larger facilities, import room data via CSV:
Room CSV Structure:
Room_ID,Room_Name,Capacity,Room_Type,Special_Features,Assigned_Teacher,Building
101,Math Classroom A,28,General Classroom,Smartboard,T001,Main Building
Lab1,Chemistry Laboratory,20,Science Lab,Fume Hoods,T002,Science Wing
Art1,Art Studio,24,Art Room,Pottery Kiln,T003,Arts Building
Gym1,Main Gymnasium,150,Gymnasium,Basketball Courts,T004,Athletic Center
Next Steps
With rooms configured, you're ready for the final step: Review and Generate where you'll review all settings and create the personalized student schedules.
Quick Checklist:
- All learning spaces entered with accurate capacity information
- Room types and specializations properly categorized
- Special equipment and technology requirements noted
- Accessibility features and restrictions documented
- Teacher and course assignments validated
- Room utilization appears balanced and efficient