Basic Timetable Information
Set up your timetable's foundation in minutes.
Watch Video Tutorial
Watch this quick video to set up basic timetable information.
Getting Started
Step 1: Navigate to My Timetables
- Go to "My Timetables" in the sidebar under MAIN
- You'll see your existing timetables organized by Published and Draft status
- Click the blue "+ New Timetable" button in the top right
Create New Timetable Modal
When you click "New Timetable", a modal appears with two key choices:
Timetable Name
Enter a name for your timetable (e.g., "Fall 2024 Schedule", "Demo")
Choose Scheduling Mode
Select the type of scheduling that fits your institution:
Standard Scheduling
- Create lessons for classes with subjects, teachers, and rooms
- Traditional class-based timetabling
- Best for: Schools with fixed class groups
- Works with: Classes, Subjects, Lessons
Student-Level Scheduling
- Create individual schedules for each student with courses and sections
- Ideal for flexible course selections
- Best for: Schools where students choose their own courses
- Works with: Courses, Students, Sections
Tip: Choose Student-Level Scheduling if students pick their own courses (like high schools or universities). Choose Standard Scheduling for fixed class groups (like elementary schools).
Click "Create Timetable" to proceed to the Basic Information form.
Timetable Information
After creating, you'll see the Basic Information page.
Required Field
Timetable Name *
- Your timetable's display name
- Already filled from the creation modal
- Limit: 100 characters
- Examples: "Demo", "Fall 2024", "Grade 9 Schedule"
Optional Field
Description (Optional)
- Add notes or context about this timetable
- Placeholder: "Add any additional notes or context about this timetable..."
- Limit: 500 characters
- Skip if not needed
Academic Session (Optional)
All academic session fields are optional but help with organization and tracking.
Note: Academic session details are optional. If you choose to fill these, all three fields (name, start date, end date) should be completed for proper tracking.
Session Name
- Name your academic term
- Placeholder: "e.g., 2024-2025, Fall 2024, Term 1"
- Helps organize timetables by academic period
Start Date
- When the session begins
- Use date picker for easy selection
End Date
- When the session ends
- Use date picker for easy selection
Navigation
← Back to Overview (bottom left)
- Returns to the timetable overview page
- Your changes are auto-saved
Save & Continue → (bottom right, blue button)
- Saves your information
- Moves to the next setup step
History (top right)
- View change history for this timetable
Quick Setup Guide
Minimum Required
- Enter Timetable Name in the modal
- Choose Scheduling Mode (Standard or Student-Level)
- Click "Create Timetable"
- Click "Save & Continue"
Full Setup
- Enter Timetable Name in the modal
- Choose Scheduling Mode
- Click "Create Timetable"
- Add Description (optional)
- Fill in Academic Session details (optional):
- Session Name
- Start Date
- End Date
- Click "Save & Continue"
What's Next
After saving basic information, you'll see the Overview page with all configuration sections:
Basic Information
- Timetable Details
- Bell Schedule (Set periods and breaks)
Institute Data
- Staff
- Grades
- Rooms (Optional)
Courses Configuration
- Courses (Define courses with period configurations)
Students & Sections (for Student-Level Scheduling)
- Students
- Sections
Pro Tip: Use descriptive names from the start. It's much easier than renaming later when you have multiple timetables.
Troubleshooting
Can't click Create Timetable?
- Make sure Timetable Name is filled in
- Select a Scheduling Mode
Want to change Scheduling Mode later?
- Scheduling mode is set during creation
- Create a new timetable if you need a different mode
Lost your work?
- Look for the "Saved" indicator in the top right
- Auto-save keeps your changes
- Check History to view previous versions
Need Help?
If you need assistance, use the "Schedule Demo" option in the sidebar under HELP & SUPPORT to connect with our team.