Viewing the Updated Schedule
The calendar shows your complete school schedule with all substitutes applied in real-time.
Accessing the Calendar
- Click "Calendar" in the left sidebar
- You'll see today's complete schedule
- All substitute assignments are automatically reflected
Calendar Overview
Top Bar Features
- Date navigation - Arrow buttons and date picker
- Substitutes count - "Substitutes: X" badge
- View tabs - Classes, Faculty, Rooms
- Filter tabs - All, Substitutes, On Leave
- Print button - Generate printable version
Understanding the Schedule Grid
Period Blocks
Each colored block represents a class period showing:
- Subject name - Main text
- Teacher name - Below subject
- Time - Column header (8:00 AM, 9:00 AM, etc.)
Substitute Indicators
Periods with substitutes display:
- 🔄 Icon - Small circular indicator in corner
- SUB badge - Orange label on the block
Click any period to see full details including:
- Original teacher (absent)
- Substitute teacher (covering)
- Time and room information
- Any notes added
View Options
Classes View (Default)
- Rows: Class sections
- Columns: Time periods
- Best for: Class coverage overview
Faculty View
- Rows: Teachers
- Columns: Time periods
- Best for: Teacher workload and availability
Rooms View
- Rows: Rooms/Locations
- Columns: Time periods
- Best for: Room utilization and conflicts
Filter Options
All
Shows the complete schedule without filtering.
Substitutes
Displays only periods that have substitute teachers assigned - useful for quick overview of coverage needs.
On Leave
Shows staff members who are on leave for the selected date.
Printing the Schedule
Print Substitutes
Click the green "Print Substitutes" button to generate a printable summary:
- Lists all substitute assignments
- Shows original and substitute teachers
- Includes times and class details
Use for:
- Staff room displays
- Distribution to teachers
- Administrative records
Real-Time Updates
The calendar updates automatically when:
- New substitute is assigned
- Substitute is changed or removed
- Period is cancelled
- Leave is marked
No need to refresh - changes appear instantly.
Quick Reference
| Task | How To |
|---|---|
| View schedule | Click Calendar in sidebar |
| Change date | Use arrows or date picker |
| See substitutes only | Click Substitutes tab |
| View by teacher | Click Faculty tab |
| Print substitutes | Click green Print button |
| See period details | Click on any period block |
Complete!
You now know how to:
- ✅ Publish timetables to generate schedule slots
- ✅ Assign substitute teachers from the calendar
- ✅ View and export substitute records
- ✅ Check the updated schedule with substitutes
Your substitute management system is fully operational!
Best Practice: Start each day by checking the Substitutes tab and printing the summary for distribution.