Introduction: Viewing Real-Time Schedule Updates
After you've marked a teacher absent and assigned one or more substitutes, the system's schedules are updated in real-time. It's often necessary to view, share, or print these updated schedules for teachers, substitute staff, and administrative purposes.
Accessing the Updated Schedule
The latest schedules, reflecting any substitutions, can be accessed directly from the Substitute module or a general Timetable Viewing area.
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Navigate to Schedule View:
- Within the "Teacher Substitute" module, there might be a direct link or tab to "View Updated Schedule," "Daily Schedule," or similar.
- Alternatively, the main timetable viewing sections of TimetableMaster should automatically reflect any confirmed substitutions.
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Select Date: Ensure you are viewing the schedule for the correct date for which substitutions have been made.
Viewing the latest schedule with substitute teacher assignments highlighted
Available Schedule Views
TimetableMaster generally offers multiple ways to look at the schedule, ensuring you can find the information in the format most useful to you:
1. Teacher View
- Purpose: Shows the schedule for individual teachers.
- How it reflects substitutions:
- For the absent teacher, their schedule might show them as "Absent" or their periods might be blank/marked as covered.
- For the substitute teacher, their schedule will now include the additional period(s) they are covering.
- For other teachers, their original schedule remains, unless they were also assigned as a substitute for another colleague.
2. Class View
- Purpose: Shows the schedule for individual classes or sections.
- How it reflects substitutions:
- If a class's regular teacher is absent for a period, the Class View will show the name of the substitute teacher assigned to teach that period.
- The subject and timing should remain as per the original published timetable.
Clarity is Key: The updated schedule views should clearly indicate which teacher is covering which class and period, especially highlighting where a substitute is involved. This helps avoid confusion on the day.
Printing the Latest Schedule
Once you have the desired view (Teacher or Class) for the correct date:
- Print Option: Look for a "Print" icon or button.
- Format: The system will format the schedule for easy printing, often as a PDF or directly to your printer.
- Distribution: Printed schedules can be given to substitute teachers, posted in common areas, or provided to administrative staff.
Importance of Checking the Latest Schedule
- For Substitute Teachers: Provides them with clear instructions on which classes, subjects, and rooms they are assigned to.
- For Regular Staff: Informs other teachers and administrative staff about who is covering which classes.
- For Students (indirectly): Ensures students know which teacher to expect.
- For Record Keeping: A printed copy can serve as a physical record for the day's arrangements.
Conclusion
You have now completed the guide on TimetableMaster's Substitute Management System! By following these four steps, you can:
- Set up the system by publishing timetables.
- Efficiently choose and assign substitutes.
- Track and analyze substitution data through reports.
- View and distribute the latest, updated schedules.
Mastering these processes will significantly streamline how your institution handles teacher absences, ensuring minimal disruption and continued smooth operation.
Final Checklist:
- Can access updated schedules reflecting substitutions.
- Understand how to switch between Teacher View and Class View.
- Able to print the latest schedule if needed.
- Confident in using the full substitute management workflow.
Congratulations! You are now fully equipped to manage teacher substitutions effectively using TimetableMaster. If you have further questions, please refer to our FAQ or contact support.