Essential Guide

Substitute Management Guide

Effortlessly manage teacher absences and ensure continuous learning with TimetableMaster's intuitive substitute management system.

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Why Substitute Management Matters

Teacher absences are inevitable. Having a robust system to quickly find and assign qualified substitutes is crucial for:

Minimizing disruption to student learning.
Ensuring all classes are covered appropriately.
Reducing administrative burden.
Maintaining accurate records for payroll and reporting.

TimetableMaster's Substitute Management module is designed to streamline this entire process, from marking a teacher absent to communicating the updated schedule.

Our Approach

Our system leverages your existing published timetables to provide intelligent substitute recommendations, ensuring teachers are assigned to periods where they are genuinely free and ideally suited for the subject.

Mastering Substitute Management

Follow these 4 key steps to effectively manage substitutions in your institution.

1. How to Set Up the Substitution System

Understand how to publish timetables, which form the basis for the substitution system, and how conflicts are handled.

2. How to Choose a Substitute for a Teacher

Learn the process of marking a teacher absent and assigning a substitute, either for the full day or for specific periods.

3. How to Check Substitute Data and Reports

Discover how to access, filter, analyze, and download comprehensive reports on substitute teacher assignments.

4. How to Check the Latest Schedule After Substitution

Find out how to view and print the updated class and teacher schedules after substitutes have been applied.

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Timetable Generation Guide

Need to create or update your base timetables first? Check out our comprehensive generation guide.

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