Step 1: Setting Up the Substitution System

Publishing Your Timetable

Before you can manage substitutes, you need to publish at least one timetable. Publishing creates schedule slots that power the calendar and substitute system.

Quick Steps to Publish

1. Go to My Timetables

• Click "My Timetables" in the left sidebar
• You'll see your draft timetables listed

2. Publish Your Timetable

• Click the green "Publish" button on your timetable card
• A confirmation modal will appear
• Review any conflict warnings if shown
• Click "Confirm & Publish"

3. Conflict Detection

When publishing, the system automatically checks for:

• Teacher conflicts - Same teacher scheduled at overlapping times
• Class conflicts - Same class in multiple places
• Room conflicts - Same room double-booked

If conflicts exist, you can:

• Cancel - Go back and fix the timetable
• Force Publish - Publish anyway (use with caution)

4. Access the Calendar

After publishing:

• Click "Calendar" in the sidebar
• You'll see your complete school schedule
• Navigate dates to view any day's schedule

What Happens When You Publish?

Publishing generates schedule slots for each class period:

• Stores teacher, class, subject, and room assignments
• Enables calendar view with real-time updates
• Powers the substitute management system
• Supports fortnightly schedules automatically

Requirements

Before Publishing:

• Timetable must be generated (schedule created)
• Teachers should be linked to user accounts (for calendar sync)
• Classes and rooms should be linked to organization resources

Next Step

Learn how to view the calendar and assign substitutes when teachers are absent.