Leave Management Setup
Set up leave tracking in just a few clicks to start managing staff absences.
One-Time Setup
Step 1: Access Leave Data
- Go to "Substitute & Leave" in sidebar
- Navigate to the Leave Data page
Step 2: Initialize Leave Types
First-time users will see a "Setup Required" screen with default leave types:
- Sick Leave
- Earned Leave
- Paternity Leave
- Bereavement Leave
- Casual Leave
- Maternity Leave
- Compensatory Off
- Leave Without Pay
Step 3: Complete Setup
- Click the "Initialize Default Leave Types" button
- Setup completes in seconds
- You can now mark leaves
Marking Leave for Staff
From Calendar (Recommended)
- Click "Calendar" in the sidebar
- Switch to Faculty view
- Hover over the teacher's name
- Click the orange "Leave" button
- Fill in leave details and save
Leave Modal Fields
Duration Options:
- Full Day - Entire working day off
- Half Day - Morning or afternoon only
- Long Duration - Multiple consecutive days
Required Fields:
- Date(s) - When the leave occurs
- Leave Type - Category of leave
Optional:
- Notes - Reason or additional information
After Marking Leave
When leave is saved:
- Leave record is created
- Calendar shows teacher as "On Leave"
- Teacher's periods are highlighted for coverage
- You can then assign substitutes for each period
After marking leave, hover over the same teacher and click "Sub" to assign substitutes for their periods.
Managing Leave Types
To add custom leave types:
- Go to Substitute & Leave dashboard
- Navigate to Leave Data
- Click "Manage Types"
- Add new types with colors
Quick Tips
First Time Setup
- Only needs to be done once
- Takes less than a minute
- Creates 8 standard leave types
Planning Ahead
- Mark leave in advance for scheduled absences
- Assign substitutes immediately after marking leave
- Use notes to track approval status or reasons
Next Step
View all leave records and export reports from the Leave Data page.