Leave Data Page
View and manage all staff leave records in a comprehensive data table.
Accessing Leave Data
From Sidebar
- Click "Substitute & Leave" in sidebar
- View the dashboard with summary statistics
- Navigate to Leave Data page
Dashboard Statistics
The main dashboard shows:
- Today's leaves count
- Week's leaves count
- Month's leaves count
- Pending leaves count
Leave Data Table
Table Columns
Each record shows:
- Date & Day - When leave occurs
- Staff Name - Who is on leave
- Leave Type - Category (Sick, Casual, etc.)
- Duration Type - Full Day, Half Day, Long Duration
- Status - Current state of the leave
Status Badges
- 🟢 Active - Leave currently in effect
- 🟡 Pending - Awaiting approval
- 🔵 Completed - Leave finished
- 🔴 Cancelled - Leave was cancelled
- âš« Rejected - Leave was rejected
Filtering Records
Click Filters to narrow results:
Date Range
- Default: last 30 to next 30 days
- Set custom start and end dates
Staff Member
- Search by name
- View individual leave history
Leave Type
- Filter by category
- Track specific leave usage
Duration Type
- Full Day
- Half Day
- Long Duration
Status
- Filter by Active, Pending, Completed, etc.
Sorting Records
Click column headers to sort by:
- Date (newest/oldest)
- Staff name
- Leave type
- Status
Exporting Data
Export to CSV
- Apply desired filters
- Click "Export" or download button
- Open in Excel or spreadsheet
CSV Includes
- Date and day
- Staff member name
- Leave type
- Duration type
- Status
- Notes
Common Uses
- Monthly attendance reports
- Payroll processing
- Leave balance tracking
- Compliance records
Managing Records
Delete a Record
- Find the record in table
- Click delete icon
- Confirm deletion
View in Calendar
Staff on leave appear in the calendar's "On Leave" indicator, making it easy to see coverage needs.
Quick Reference
| Action | How To |
|---|---|
| Access Leave Data | Substitute & Leave → Leave Data |
| Filter records | Click Filters |
| Sort records | Click column headers |
| Export data | Click Export |
| Delete record | Click delete icon → Confirm |
Common Tasks
View Today's Leave
- Click Filters
- Set date to today
- See current absences
Monthly Report
- Set date range for month
- Click Export
- Open in spreadsheet
Track Staff Leave History
- Filter by staff name
- View all their records
- Export for analysis
Pro Tip: Export CSV before end of month for payroll and attendance reports.
Next Step
Learn how to delete leave records when needed.